About the Role

The APM exists to make sure nothing slips between the office in Point Richmond and their projects across Sonoma, Los Altos Hills, and San Francisco.

This role is one leg of a three-legged stool alongside the Superintendent and Project Manager. The person who thrives here doesn’t wait to be told. They see a gap, they fill it. They get a verbal instruction, they confirm it in writing. They notice a spec doesn’t match the drawing, they call it out immediately. They are more interested in excellence than ego.

Key Outcomes

  • The submittal process moves without friction. Specs are reviewed against drawings and design intent before anything reaches the field. Gaps need to be caught at the desk, not discovered on site.
  • Sage 100. Subcontracts are written, change orders are processed, reports are pulled without being asked. There is no room for error when entering data into Sage. The program is not straightforward and a deep understanding of its quirks is required to maintain accurate accounting.
  • No one wonders where a project stands. PMs, Supers, subs, and architects hear what they need before they ask. Subcontractors get “no thank you” letters within 24 hours of a bid decision. Every verbal commitment becomes a written confirmation. Trust in the process compounds when it’s in writing.
  • Nothing is assumed. Instructions go out in writing. Confirmations come back in writing. The question “did anyone tell them?” has a documented answer.
  • The firm isn’t overly dependent on any one person. The APM’s submittal protocols, Sage workflows, and written handoffs become the firm’s institutional memory, not one person’s tribal knowledge.
  • Scope gaps, quantity errors, and spec mismatches get caught before they become cost overruns.

What Success Looks Like

  • Within the first two weeks, Sage will be running clean. You will have introduced yourself to every sub you’re coordinating with and your PMs will have already stopped checking everything you do.
  • By day 30, change orders and subcontracts will be getting processed same-day. Submittals will be getting critically reviewed (not merely routed). Discrepancies won’t be making it to the field.
  • By day 90, you’ll be the person the PM calls first. Something you built is now the way the team does it (checklist, protocol, etc.).

What You Need

  • Sage 100 experience and insight. This is a non-negotiable.
  • “State the truth” communication discipline. Assumptions are dangerous. Questions that resolve ambiguity are valued.
  • Construction background with submittal depth. You critically review submittals and everything else that comes across your desk.
  • Thoughtful reflective ownership under pressure. When something goes sideways, the question is: what will you do differently next time?

What Makes This Role Worth It

  • Principals who are present. You can ask anything. Open door policy.
  • Your work is visible here. 30 to 40 people, principals in the weeds, no layers between you and the two people who built it.
  • Base salary: $80,000 – $130,000 depending on experience
  • PTO: 24 days from Day 1
  • 401(k): 6% employer match
  • Health: $405/month employer contribution toward individual coverage (CalChoice plan)
  • Mileage: IRS standard rate reimbursement for work-related travel